Privacy Policy
We're committed to protecting your data and being transparent about how we use it. This policy explains how we collect, use, and safeguard your information when you use our banking onboarding automation platform.
Information We Collect
Customer Information
When you sign up for our platform, we collect information such as:
- Name, email address, and contact details of authorized personnel
- Company information including business name, address, and identification numbers
- Login credentials (encrypted) and authentication information
- Payment and billing information
- User preferences and settings
End User Data
Our platform processes information about your banking customers, which may include:
- Personal identifiers such as name, address, and contact information
- Account setup details and product configuration
- Transaction and activity data necessary for account activation
- Documentation and verification records
Note: You remain the data controller for all end user data. We act as a data processor and only process this data according to your instructions and our service agreement.
Usage and Technical Data
We automatically collect certain information when you use our platform:
- IP address and device information
- Browser type and settings
- Usage patterns, clicks, and interactions with our platform
- Log data, session duration, and feature usage statistics
- Performance data and error reports
How We Use Your Information
We use the collected information for the following purposes:
Providing Our Services
We use your information to deliver, maintain, and improve our platform, facilitate account setup and activation, process transactions, and provide customer support.
Security and Compliance
We use data to protect the security of our services, detect and prevent fraud, maintain audit trails for compliance purposes, and fulfill regulatory requirements.
Analytics and Improvement
We analyze usage patterns to improve our user interface, enhance features, and develop new services. This helps us understand how users interact with our platform and identify areas for improvement.
Communication
We use contact information to send service updates, security alerts, administrative messages, and (with your consent) marketing communications about new features or services.
Data Storage and Security
Data Security Measures
We implement robust security measures to protect your information, including:
- Encryption of data in transit and at rest using industry-standard protocols
- Multi-factor authentication and role-based access controls
- Regular security assessments and penetration testing
- Continuous monitoring for unauthorized access attempts
- Compliance with financial industry security standards
Data Retention
We retain your information for as long as your account is active or as needed to provide services, comply with legal obligations, resolve disputes, and enforce our agreements. Customer data may be retained in accordance with banking and financial regulatory requirements.
Data Processing Agreements
As a processor of banking customer data, we provide comprehensive data processing agreements that outline our security commitments, data handling practices, and compliance with applicable data protection regulations.
Third-Party Sharing
We may share information with third parties in the following circumstances:
Service Providers
We engage trusted third-party companies and individuals to facilitate our service, provide the service on our behalf, or assist in analyzing how our service is used. These third parties have access to your information only to perform these tasks and are obligated to maintain confidentiality.
Compliance and Legal Requirements
We may disclose information if required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of our company, our customers, or others.
Business Transfers
If our company is involved in a merger, acquisition, or asset sale, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our website of any change in ownership or uses of your information.
With Your Consent
We may share your information with third parties when we have your consent to do so.
Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information:
Access and Portability
You may request access to the personal information we hold about you and request a copy of your data in a structured, commonly used, and machine-readable format.
Correction and Deletion
You can request that we correct inaccurate information or delete your personal information, subject to certain exceptions related to regulatory compliance, legitimate business interests, or legal obligations.
Restriction and Objection
You may request that we restrict the processing of your information or object to our processing of your information based on our legitimate interests.
Marketing Communications
You can opt out of receiving marketing communications from us by following the unsubscribe link in our emails or contacting us directly.
End-User Data Rights
For end-user data where you are the data controller, you are responsible for responding to data subject requests. We will assist you in fulfilling these requests as outlined in our service agreement.
International Data Transfers
We may transfer, store, and process your information in countries other than your own. Our primary data processing facilities are located in the United States and the European Union.
When we transfer personal data from the European Economic Area, United Kingdom, or Switzerland to other countries, we use appropriate safeguards such as:
- Standard Contractual Clauses approved by the European Commission
- Data processing agreements with adequate protection measures
- Compliance with regional data protection frameworks
For customers with specific data residency requirements, we offer regional data hosting options to ensure compliance with local regulations.
Policy Changes
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons.
We will notify you of any material changes by:
- Posting the updated policy on our website
- Sending an email to the primary contact on your account
- Providing notification within our platform
We encourage you to review our Privacy Policy periodically. The "Last Updated" date at the top of this page indicates when this policy was last revised.
Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Privacy Team
For general privacy inquiries:
Email: privacy@onboardramp.com
Data Protection Officer
For data protection concerns or to exercise your rights:
Email: dpo@onboardramp.com
Postal Address
OnboardRamp, Inc.
Attn: Privacy Department
8911 North Capital of Texas Hwy
Austin, TX 78759
United States
We will respond to your inquiry within 30 days or as required by applicable law.